Outlook: Copy email signatures to another computer

Business Compliance requires business email signatures to exist and to contain relevant information. Outlook 2010 is by far the most utilised email client in corporate environments. Unfortunately copying email signatures, carefully developed on one’s desktop, is not that straightforward to copy to laptop or another PC. This text shows how is that done.

Copy Outlook 2010 email signatures to another computer

If you have created email signatures that you add to outgoing messages, these signatures can be copied to another computer. You can then use the signatures with Outlook on another computer.

Step 1: Copy email signatures from the original computer

  1. Exit Outlook.
  2. Open the folder where signatures are saved.

Because the Signatures folder is a hidden folder, the easiest way to open the folder is to use the command%APPDATA%\Microsoft\Signatures on the Start menu.

  • Windows 7    Click Start. Next to the Shut down button, in the Search programs and files box, type%APPDATA%\Microsoft\Signatures and then press Enter.Windows 7 Start menu with Search box
  • Windows Vista    Click Start. Next to the Shut Down button, in the Search box, type%APPDATA%\Microsoft\Signatures and then press Enter.Windows Vista Start button and Search box
  • Windows XP    Click Start, click Run, type %APPDATA%\Microsoft\Signatures and then press Enter.Windows XP Start button and Run command
  • Copy the signature files.

There are three files for each email signature — an HTML Document (.htm), Rich Text File (.rtf), and Text Document (.txt).

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Step 2: Copy signatures to the destination computer

  1. Exit Outlook.
  2. On the destination computer, open the folder %APPDATA%\Microsoft\Signatures.

Because the Signatures folder is a hidden folder, the easiest way to open the folder is to use the command%APPDATA%\Microsoft\Signatures on the Start menu.

  • Windows 7    Click Start. Next to the Shut down button, in the Search programs and files box, type%APPDATA%\Microsoft\Signatures and then press Enter.Windows 7 Start menu with Search box
  • Windows Vista    Click Start. Next to the Shut Down button, in the Search box, type%APPDATA%\Microsoft\Signatures and then press Enter.Windows Vista Start button and Search box
  • Windows XP    Click Start, click Run, type %APPDATA%\Microsoft\Signatures and then press Enter.Windows XP Start button and Run command
  • Start Outlook.

Your stationery is now available in Outlook on the destination computer.

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Step 3: Update older signatures

For signatures created in older versions of Outlook, you should update the signature files so that they use revised HTML code that uses cascading style sheets (CSS). This helps prevent potential problems when switching or deleting signatures in a message.

  1. Click the File tab.
  2. Click Options.
  3. Click Mail.
  4. Under Compose messages, click Signatures.
  5. In the Signatures and Stationery dialog box, in the Select signature to edit list, click a signature.
  6. Click in the Edit signature box, and then click Save.

 

[Source]

How to connect Thunderbird to your Exchange Email

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In case you find youself to be an “advanced” email practitioner, then you are likely an avid user of ThunderBird (TB) email client.

In which case it is logical to expect you do know how to connect the TB to “anything”. But there is one small gotcha.

ThunderBird uses so called “Mozilla ISP database” where details of large number of email servers are stored so that your connecting experience is smooth and usually “automatic”. But alas there is no Office365 Exchange email server in that database, as of time of this writing which is February 2015. And alas again, ThunderBird thinks you want to connect to outlook.com system. Which decidedly is not Office365 system.

So in that case you will click on that “Manual Config” button. And you will be presented with the dialogue as bellow and you will fill it in with values as bellow.

Values for connecting ThunderBird with O365 Exchange Email
Values for connecting ThunderBird with O365 Exchange Email

Obviously you will type in your user name, address and password. Not mine.

Note: click on each image to see it in full size.

Troubleshoot Outlook to Exchange On-Line connection

NOTE

After you have followed the procedure outlined bellow and in case you see this message afterwards:

no-minimum-system-requirements-msg

 

Please be aware that your machine does not have the correct version of office installed. Also please check if you are running unregistered MS Office, in so called “evaluation mode”. MS Office must be both installed and registered.

Set up your current Office desktop programs to work with Exchange On-Line

You can set up your existing Office desktop applications like Word 2010, Outlook 2010, or Outlook 2007 to work with Office 365. Use Office 365 desktop setup to configure your desktop applications and install required updates. Before you run Office 365 desktop setup, be sure that your computer meets the software requirements for Office 365 for business.Important    If you’ve installed the latest version of Office, you don’t need to perform step 1: Office 365 desktop setup in this article. Your first step is to set up email in Outlook 2013.Notes    If you’re using a Mac computer, iPad, Windows RT device or another device, follow these instructions instead:

Step 1: Run Office 365 desktop setup

  1. Sign in to Office 365 with your work or school account.
  2. Click Software > Desktop setup.
  3. On the Desktop setup page, click Set up.
    Set up your desktop applications to work with Office 365
  4. When you’re asked if you want to run the application, click Run, and then follow the instructions.
    • During setup, you’ll sign in again with your user ID.
    • Office 365 desktop setup checks your system configuration, and you’ll see options for configuring your desktop applications. You can also learn more about the updates that the desktop setup installs.
      Configure desktop applications and install updates

      If some applications have shaded check boxes, they’re not available for you to select, perhaps because your admin hasn’t set up your account to use them with Office 365. Or your computer may not have the applications installed.

    • After you select your desktop applications, click Continue to finish up.
  5. When the desktop setup finishes, you may need to restart your computer.

Step 2: Connect your desktop version of Outlook to Office 365

After you have run Office 365 desktop setup, connect the desktop version of Outlook that you’re already using to Office 365. You can then access your Office 365 or other Exchange-based email using the desktop version of Outlook, like Outlook 2013, Outlook 2010, or Outlook 2007, or by using the web browser version of Outlook, Outlook Web App.

To connect your desktop version of Outlook to Office 365, see:

If you need to, you can also migrate email and contacts into Office 365.

Tips and troubleshooting

If there’s a problem during the setup process, first check Troubleshoot issues you might see when you run Office 365 desktop setup for a possible solution. If the problem keeps happening, contact your organization’s Office 365 admin or post a question in the Office 365 Community to get help.

Watch this video to learn about using Office Online in Office 365.

Start using your team site and OneDrive for Business to share the documents you’re working on with your co-workers.

Applies To: Office 365 End User, Office 365 Admin, Office 365 Small Business Admin

Command line switches for Outlook 2010

The command that starts Microsoft Outlook 2010 is outlook.exe. A command-line switch is the addition of a forward slash followed by the command name and any parameters.

What are commands and switches?

Each time that you start the program, you run the outlook.exe command, although you do not usually type the command or even see it. You can change certain aspects of how the program starts by adding subcommands called switches to the outlook.exe command.

A switch appears as a space after the main command, followed by a forward slash and the name of the switch, which provide additional information about how to execute the command.

For example, the following command instructs Outlook 2010 to start with the Reading Pane turned off.

Outlook command line switches

1. The command outlook.exe starts Outlook.

2. The switch /nopreview starts Outlook with the Reading Pane turned off.

Use a switch one time by adding it to the Run command

First, verify the location of the outlook.exe file on your computer. If you accepted the default folder locations when you installed Outlook 2010, theoutlook.exe file is located at the following:

c:\program files\microsoft office\office14\outlook.exe

Outlook 2010 32-bit installed on Windows 64-bit

c:\program files (x86)\microsoft office\office14\outlook.exe

If you do not find the outlook.exe file at that location, search for the file and note the full path.

  1. Do one of the following:
    • Windows 7 and Windows Vista
      • Click the Start button, point to All Programs, click Accessories, and then click Run.
    • Windows XP
      • Click the Windows Start button, and then click Run.
  2. In the Run dialog box, type a quotation mark, enter the full path for the outlook.exe file, and then type another quotation mark. Alternatively, clickBrowse to locate and select the file. In this case, the quotation marks are supplied automatically.
  3. After the closing quotation mark, type a space, and then type the switch. For example, you might type:“c:\program files\microsoft office\office14\outlook.exe” /nopreview

The next time that you start Outlook 2010, the program opens as usual. To make your customized startup available for repeated uses, see the next section.

Note

  • Switches are not case-sensitive. For example, /NOPREVIEW functions the same as /nopreview.
  • Remember to include one blank space before the switch and one before each parameter.

Make a switch available for reuse by creating a shortcut

First, verify the location of the outlook.exe file on your computer. If you accepted the default folder locations when you installed Outlook 2010, the outlook.exe file is probably located at the following:

c:\program files\microsoft office\office14\outlook.exe

Outlook 2010 32-bit installed on Windows 64-bit

c:\program files (x86)\microsoft office\office14\outlook.exe

If you do not find the outlook.exe file at that location, search for the file and note the full path.

  1. Right-click the Windows desktop, point to New, and then click Shortcut.
  2. In the Create Shortcut Wizard, in the Type the location of the item box, type a quotation mark, enter the full path for the outlook.exe file, and then type another quotation mark. Alternatively, click Browse to locate and select the file. In this case, the quotation marks are supplied automatically.
  3. After the closing quotation mark, type a space, and then type the switch and anyparameters. For example, you might type:“c:\program files\microsoft office\office14\outlook.exe” /nopreviewNote    If the parameter is a path of a location on your computer, it must also be enclosed in double quotation marks.
  4. Click Next.
  5. In the Type a name for this shortcut box, type a new name that you want to use for the shortcut, and then click Finish.The wizard creates the shortcut on the desktop.
  6. Whenever you want to start Outlook 2010 in this particular customized way, double-click the shortcut.Tip    To add the desktop shortcut to the Windows Start menu, right-click the shortcut, and then click Pin to Start menu.

You can create various shortcuts, each of which applies different switches and parameters to the program at startup.

Note

  • Switches are not case-sensitive. For example, /NOPREVIEW functions the same as /nopreview.
  • Remember to include one blank space before the switch and one before each parameter.

How to connect Outlook to your Email

Note: click on each image to see it in full size.

  1. Run Outlook.exe, and you should see screen like this one

    Or with your existing stuff in your everyday outlook.
    image001

  2. Click File

    on the menu.
    image002

  3. Then click Add Account

    image003

  4. Now you should see this screen

    image007

  5. Enter your name

    image009

  6. Than e-mail address

    image011

  7. Now enter your password (twice for verification purposes)

    image013

  8. Then click Next. Then you should see this screen:

    image015

  9. Now wait until Outlook prompts you for user name and password, then enter user name and password

    image017

  10. Then click OK

  11. Wait for log-in and for the server to finish.

    image022

  12.  Then click Finish. Outlook will inform you that you need to restart it.

    image023

  13. Click OK, then close Outlook and start it again.

  14.  You will be prompted for user name and password again. Enter user name. Then enter password.

    image027
    Tick the “Remember My Credentials” check box.

  15. Wait until outlook logs in into your account and displays your mail.

    image029

Now please send an confirmation email to office@vm-arch.com informing us that you hve sucessfully added your new email account.